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Important Information for Veterans

 

VETERANS RESOURCE CENTER

  • Located in the Scharbauer Student Center (SSC), Room 131
  • Email:  mcvet@midland.edu
  • Phone: (432) 685-4511

VETERANS COMPUTER LAB

  • SSC 132
  • For Veterans and dependents

VETERANS LOUNGE

  • SSC 133
  • For Veterans and dependents

A student wishing to receive VA education benefits must submit a written request to the Veterans Resource Center every semester. Complete the online Veteran Certification form or pick one up in the in the Veteran Resource Center.

Students must be registered for classes before submitting the Request for Certification form online, in person, or via email mcvet@midland.edu.

Veterans Certification Form (pdf)

Contact the VA Resource Center to ensure your certification was submitted. If it was submitted, you should call the VA at 1-888-442-4551. The VA representatives at this number can look up your file when you provide them with your VA claim number. They are able to verify or deny receipt of your certification as well as determine whether your payment has been processed.

The Veterans Resource Center must be notified of any and all changes to the student's information, major, or semester schedule of courses.

All adds, drops and withdrawals must be reported by the veteran in order to receive the applicable benefits correctly. Remember, the veteran will be held responsible for all overpayments.

Changes of address or direct deposit information MUST be reported by the veteran to the VA Processing Office. This can be done by phone at 1-800-442-4551 or on the VA website at either the "WAVE" or the "ASK A QUESTION" feature.

A repeated course may only be certified by the VA if:

  • a minimum grade of "C" is required by the department as stated in the catalog to advance to the next course.

  • a course is failed with the grade of an "F" or "W".

  • The last semester before graduation is considered a "round out" term. To receive full VA Benefits, you may take 12+ hours and are not limited to courses on your degree plan.

VA students must meet the criteria for satisfactory progress as put forth in the Midland College Catalog & Student Handbook. A student who remains on academic probation for two consecutive terms must be reported to the RPO as making unsatisfactory progress.

Once reported for unsatisfactory progress, benefits are terminated and cannot be resumed until the student attends and regains good academic standing at Midland College. The VA Resource Center will report to the RPO the student’s renewed eligibility for VA education benefits.

For Fall and Spring semesters

Full Time = 12 or more hours

3/4 Time = 9 to 11 hours

1/2 Time = 6 to 8 hours

Chapter 33 only - 7 hours or more

Summer semesters

Full Time = 4 hours in each 6-week session; 6 hours in each 8-week session

3/4 Time = 3 hours in each 6-week session; 5 hours in each 8-week session

1/2 Time = 2 hours in each 6-week session; 3 hours in each 8-week session

The Hazlewood Act (Section 54.203, Texas Education Code) exempts Texas veterans from payment of tuition and certain fees at state-supported institutions of higher education.

Financial Aid - Hazlewood

For more information, visit the Texas Veterans Commission website:

Texas Veterans Commission

Return of Unearned Tuition Assistance Funds

Tuition assistance funds will be calculated according to the same schedule used for calculating the amount earned under the Department of Education Return to Title 4 policy.  Accordingly, the proportion of funds earned will be determined by dividing the number of calendar days that the student remained enrolled in the class divided by the total calendar days for the term.  The enrollment date will begin with the first class day and continue through the date that represents sixty percent of the term.  For a fall term that has a beginning date of August 28 and a final class day of December 14th has 109 calendar days in the term.  .917 percent (.00917) is earned for each day that the student remains enrolled in the term.  A student that withdraws on September 18th will earn 22 days or 20.18% (22/109) of the tuition assistance.  Therefore 79.82% of the funds would be return to the DoD.  A student withdrawing on November 1st or thereafter will be considered to have earned 100% of the tuition assistance and no funds will be returned to the DoD.  The student will have a balance to the institution for the difference between the net charges after applying the state mandated refund policy, less the earned tuition assistance, less student payments and other credits on the student’s account.

This policy will apply proportionately based on the length of the course.  For example, a “six week” summer term that begins on June 3rd and ends on July 9th has 37 calendar days.  A student that drops on June 17th will earn 40.54% (15/37) of the tuition assistance.  59.46% of the original tuition assistance will be deemed unearned returned to the DoD.  Sixty percent of the term will be completed on June 25th and 100% of the tuition assistance will be earned at that point.  In this case, there will be no funds returned to the DoD.

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