Policy & Procedure Manual - Table of Contents

Midland College Manual of Policies

Table
of
Contents

Section 1
Governance, Organization, and Policy

Section 2
Academic Policy

Section 3
Student Policy

Section 4
Finance and Business Policy

Section 5
Personnel Policy

[Preface]

Section 1
Governance, Organization, and Policy

System of Governance 1:01:01

Purpose of the Board 1:02:01

Duties of the Board 1:02:02

Rights and Responsibilities of Board Members 1:02:03

Eligibility/Qualifications 1:03:01

Election of Board Members 1:03:02

Orientation of Board Members 1:03:03

Election of Officers 1:03:04

Duties of Board Officers 1:03:05

College Board Meetings 1:04:01

Public Participation 1:04:02

Board Committees 1:05:01

Conventions, Conferences, and Workshops 1:06:01

Policy and Bylaw Development 1:07:01

Conflict of Interest 1:08:01

Vacancies and Removal from Office 1:09:01

The College President as the Executive Officer 1:10:01

Responsibilities of the President 1:10:02

Code of Ethics 1:11:01

Crisis Response Plan 1:12:01

Display of Flags in Time of Reverence 1:12:02

Strategic Planning 1:13:01

Institutional Effectiveness 1:13:02

Substantive Change Notification and Approval 1:14:01

[section 1] [section 2] [section 3] [section 4] [section 5] [top of page]

Section 2
Academic Policy

Faculty Role and Responsibilities 2:01:01

Faculty Evaluation and Re-employment Recommendation 2:01:02

Faculty Professional Development 2:01:03

Faculty Retrenchment 2:01:04

Due Process for Disciplinary Action for Faculty Members Under Contract 2:01:05

Class Size and Faculty Load 2:01:06

Textbook Selection/Changes 2:01:07

Faculty Sabbatical 2:01:08

Faculty Rank 2:01:09

Research Proposals 2:01:10

Academic Freedom and Tenure 2:02:01

Faculty Senate 2:03:01

College Catalog and Course Schedules 2:04:01

Scholastic Standards 2:05:01

Degrees, Degree Requirements and Academic Requirements for Graduation 2:06:01

College Level Course Enrollment 2:07:01

Developmental Education 2:07:02

Non-Credit Program 2:08:01

Dual Enrollment 2:09:02

Learning Resource Center Services 2:10:01

Intellectual Property 2:11:01

Professional Nurse Peer Review 2:12:01

Technology Resource Plan 2:14:04

Invasive Procedure 2:15:01

Auditing 2:16:01

Credit for Nontraditional Education 2:17:01

Transfer Coursework Evaluation 2:17:02

[section 1] [section 2] [section 3] [section 4] [section 5] [top of page]

Section 3
Student Policy

Student Admissions 3:01:01

International Student Admissions 3:01:02

Student Classification System 3:01:03

Student Records 3:01:04

Student Residency Requirements 3:01:05

Student Financial Aid Programs 3:02:01

Student Attendance 3:03:01

Student Withdrawals 3:03:02

Student Rights, Responsibilities and Due Process 3:04:01

Grade Appeal 3:04:02

Student Role in Institutional Decision Making 3:04:03

Student Organizations 3:05:01

Student Housing 3:06:01

Solicitations & Advertising 3:07:01

[section 1] [section 2] [section 3] [section 4] [section 5] [top of page]

Section 4
Finance and Business Policy

Annual Budget 4:01:01

Annual Audit 4:01:02

Annual Financial Statement 4:01:03

General Accounting 4:02:01

Deposits of College Funds 4:03:02

Selection of Depository 4:03:03

Midland College Investment Policy 4:03:04

Funds for Student Organizations 4:03:05

Receipts and Custody of Money 4:04:01

Gift Acceptance 4:04:02

Political Advertising 4:04:03

Conflict of Interest 4:04:04

Fund Raising and Private Donor Solicitation 4:04:05

Grant Proposal Development & Grant Awards 4:04:06

Motor Vehicle, Boat, or Airplane Donation 4:04:07

F. Marie Hall Academic Building Student/Faculty Permanent Art Collection 4:04:08

Tax Bond Issues 4:05:01

Revenue Bonds 4:05:02

Time Warrants 4:05:03

Short Term Notes 4:05:04

Ad Valorem Taxes 4:06:01

Expenditures Authorization and Check Signing 4:07:01

Buildings and Grounds 4:08:01

Insurance 4:08:02

Keys 4:08:03

Disposal of Surplus Property 4:09:01

Sale or Trade of District Land 4:09:02

Rentals and Service Charges 4:09:03

Campus Security Personnel 4:10:02

Rules and Regulations: Safety and Welfare: Traffic and Parking Controls 4:10:03

Purchasing 4:11:01

Purchasing Ethics 4:11:02

Vendor Relationships 4:11:03

Competitive Bidding 4:11:04

Equipment Inventory, Capitalization and Depreciation 4:12:01

Auxiliary Enterprises 4:13:01

Indebtedness to the College 4:13:02

Administrative Computer Services 4:14:01

Computer Catastrophe Control 4:14:03

Computer Replacements 4:14:04

Software Upgrades 4:14:05

Network Upgrades 4:14:06

Use of Facilities Other Than Al G. Langford Chaparral Center 4:15:01

Payment of Student Fees and Enrollment 4:16:01

Installment Payment Plan 4:16:02

Fees for Senior Citizens in Credit Classes 4:16:03

Credit Cards 4:17:01

Cellular Phone/Beeper Usage
4:17:02

[section 1] [section 2] [section 3] [section 4] [section 5] [top of page]

Section 5
Personnel Policy

Hiring Processes 5:01:01

Equal Employment 5:01:02

Personnel Records 5:01:03

Conditions of Employment 5:01:04

Performance Evaluation 5:01:05

Disclosure of Employment Information 5:01:06

Nepotism 5:01:07

Employee Professional Development 5:01:08

Employment of Non-Citizens 5:01:09

New Positions 5:02:01

Work Hours 5:02:02

Re-Employment of Former Employees 5:02:03

Criminal History Background Checks 5:02:04

Salary Progression - Faculty/Classified Personnel 5:03:01

Faculty Assignments and Compensation - Summer and Interim Sessions 5:03:02

Reclassification 5:03:03

Promotion 5:03:04

Lateral Transfer 5:03:05

Demotion 5:03:06

Secretarial Advancements 5:03:07

Certified Professional Secretary / Administrative Professional 5:03:08

Salary-Grant Personnel 5:03:09

Leave for Staff Development 5:03:10

Annualized Salary 5:03:11

Outside Employment 5:04:01

Holidays 5:05:01

Vacation Leave 5:05:02

Sick Leave 5:05:03

Authorized Leave Other Than Sick Leave or Vacation 5:05:04

Family and Medical Leave Policy 5:05:05

Sick Leave Pool 5:05:06

General Travel 5:06:01

Intercollegiate Athletic Travel 5:06:02

Student Travel 5:06:03

Benefits 5:07:01

Employee Benefit Insurance 5:07:02

Worker's Compensation Insurance 5:07:03

Unemployment Insurance 5:07:04

Liability Insurance 5:07:05

Tuition/Fees Grant 5:08:01

Fees Grant 5:08:02

Employee Grievance 5:09:01

Anti-Harassment, Including Sexual Harassment 5:09:02

Employee Conduct and Work Rules 5:09:03

Due Process for Disciplinary Action for Contract Employees 5:09:04

Technology Use and Ethics 5:09:05

Safety 5:09:06

Payroll Authorization and Deductions 5:10:01

Personal Check Cashing 5:11:01

Retirement - Eligibility 5:12:01

Chronic Communicable Disease 5:13:01

Drug and Alcohol Abuse 5:13:02

Smoking 5:14:01

Use of Food, Drink, and Tobacco Products 5:14:02

Religious Harassment 5:15:02

[section 1] [section 2] [section 3] [section 4] [section 5] [top of page]

System of Governance	1:01:01
Purpose of the Board	1:02:01
Duties of the Board	1:02:02
Rights and Responsibilities of Board Members	1:02:03
Eligibility/Qualifications	1:03:01
Election of Board Members	1:03:02
Orientation of Board Members	1:03:03
Election of Officers	1:03:04
Duties of Board Officers	1:03:05
College Board Meetings	1:04:01
Public Participation	1:04:02
Board Committees	1:05:01
Conventions, Conferences, and Workshops	1:06:01
Policy and Bylaw Development	1:07:01
Conflict of Interest	1:08:01
Vacancies and Removal from Office	1:09:01
The College President as the Executive Officer	1:10:01
Responsibilities of the President	1:10:02
Code of Ethics	1:11:01
Crisis Response Plan	1:12:01
Display of Flags in Time of Reverence	1:12:02
Strategic Planning	1:13:01
Institutional Effectiveness	1:13:02
Substantive Change Notification and Approval	1:14:01

Faculty Role and Responsibilities	2:01:01
Faculty Evaluation and Re-employment Recommendation	2:01:02
Faculty Professional Development	2:01:03
Faculty Retrenchment	2:01:04
Due Process for Disciplinary Action for Faculty Members Under Contract	2:01:05
Class Size and Faculty Load	2:01:06
Textbook Selection/Changes	2:01:07
Faculty Sabbatical	2:01:08
Faculty Rank	2:01:09
Research Proposals	2:01:10
Academic Freedom and Tenure	2:02:01
Faculty Senate	2:03:01
College Catalog and Course Schedules	2:04:01
Scholastic Standards	2:05:01
Degrees, Degree Requirements and Academic Requirements for Graduation	2:06:01
College Level Course Enrollment	2:07:01
Developmental Education	2:07:02
Non-Credit Program	2:08:01
Dual Enrollment	2:09:02
Learning Resource Center Services	2:10:01
Intellectual Property	2:11:01
Professional Nurse Peer Review	2:12:01
Technology Resource Plan	2:14:04
Invasive Procedure	2:15:01
Auditing	2:16:01
Credit for Nontraditional Education	2:17:01
Transfer Coursework Evaluation	2:17:02

Student Admissions	3:01:01
International Student Admissions	3:01:02
Student Classification System	3:01:03
Student Records	3:01:04
Student Residency Requirements	3:01:05
Student Financial Aid Programs	3:02:01
Student Attendance	3:03:01
Student Withdrawals	3:03:02
Student Rights, Responsibilities and Due Process	3:04:01
Grade Appeal	3:04:02
Student Role in Institutional Decision Making	3:04:03
Student Organizations	3:05:01
Student Housing	3:06:01
Solicitations & Advertising	3:07:01

Annual Budget	4:01:01
Annual Audit	4:01:02
Annual Financial Statement	4:01:03
General Accounting	4:02:01
Deposits of College Funds	4:03:02
Selection of Depository	4:03:03
Midland College Investment Policy	4:03:04
Funds for Student Organizations	4:03:05
Receipts and Custody of Money	4:04:01
Gift Acceptance	4:04:02
Political Advertising	4:04:03
Conflict of Interest	4:04:04
Fund Raising and Private Donor Solicitation	4:04:05
Grant Proposal Development & Grant Awards	4:04:06
Motor Vehicle, Boat, or Airplane Donation	4:04:07
F. Marie Hall Academic Building Student/Faculty Permanent Art Collection	4:04:08
Tax Bond Issues	4:05:01
Revenue Bonds	4:05:02
Time Warrants	4:05:03
Short Term Notes	4:05:04
Ad Valorem Taxes	4:06:01
Expenditures Authorization and Check Signing	4:07:01
Buildings and Grounds	4:08:01
Insurance	4:08:02
Keys	4:08:03
Disposal of Surplus Property	4:09:01
Sale or Trade of District Land	4:09:02
Rentals and Service Charges	4:09:03
Campus Security Personnel	4:10:02
Rules and Regulations: Safety and Welfare: Traffic and Parking Controls	4:10:03
Purchasing	4:11:01
Purchasing Ethics	4:11:02
Vendor Relationships	4:11:03
Competitive Bidding	4:11:04
Equipment Inventory, Capitalization and Depreciation	4:12:01
Auxiliary Enterprises	4:13:01
Indebtedness to the College	4:13:02
Administrative Computer Services	4:14:01
Computer Catastrophe Control	4:14:03
Computer Replacements	4:14:04
Software Upgrades	4:14:05
Network Upgrades	4:14:06
Use of Facilities Other Than Al G. Langford Chaparral Center	4:15:01
Payment of Student Fees and Enrollment	4:16:01
Installment Payment Plan	4:16:02
Fees for Senior Citizens in Credit Classes	4:16:03
Credit Cards	4:17:01
Cellular Phone/Beeper Usage	4:17:02

Hiring Processes	5:01:01
Equal Employment	5:01:02
Personnel Records	5:01:03
Conditions of Employment	5:01:04
Performance Evaluation	5:01:05
Disclosure of Employment Information	5:01:06
Nepotism	5:01:07
Employee Professional Development	5:01:08
Employment of Non-Citizens	5:01:09
New Positions	5:02:01
Work Hours	5:02:02
Re-Employment of Former Employees	5:02:03
Criminal History Background Checks	5:02:04
Salary Progression - Faculty/Classified Personnel	5:03:01
Faculty Assignments and Compensation - Summer and Interim Sessions	5:03:02
Reclassification	5:03:03
Promotion	5:03:04
Lateral Transfer	5:03:05
Demotion	5:03:06
Secretarial Advancements	5:03:07
Certified Professional Secretary / Administrative Professional	5:03:08
Salary-Grant Personnel	5:03:09
Leave for Staff Development	5:03:10
Annualized Salary	5:03:11
Outside Employment	5:04:01
Holidays	5:05:01
Vacation Leave	5:05:02
Sick Leave	5:05:03
Authorized Leave Other Than Sick Leave or Vacation	5:05:04
Family and Medical Leave Policy	5:05:05
Sick Leave Pool	5:05:06
General Travel	5:06:01
Intercollegiate Athletic Travel	5:06:02
Student Travel	5:06:03
Benefits	5:07:01
Employee Benefit Insurance	5:07:02
Worker's Compensation Insurance	5:07:03
Unemployment Insurance	5:07:04
Liability Insurance	5:07:05
Tuition/Fees Grant	5:08:01
Fees Grant	5:08:02
Employee Grievance	5:09:01
Anti-Harassment, Including Sexual Harassment	5:09:02
Employee Conduct and Work Rules	5:09:03
Due Process for Disciplinary Action for Contract Employees	5:09:04
Technology Use and Ethics	5:09:05
Safety	5:09:06
Payroll Authorization and Deductions	5:10:01
Personal Check Cashing	5:11:01
Retirement - Eligibility	5:12:01
Chronic Communicable Disease	5:13:01
Drug and Alcohol Abuse	5:13:02
Smoking	5:14:01
Use of Food, Drink, and Tobacco Products	5:14:02
Religious Harassment	5:15:02