Policies and Information

Privacy Rights of Parents and Students (Public Law 93-380 as it relates to MC) Family Educational Rights and Privacy Act (FERPA) Review of Records

Students having attended Midland College have the right to inspect, review and obtain copies to any and all official records, files, and data directly related to them. Access to the students’ records may be obtained in the following manner:

A) Students may make requests in person or in writing of the appropriate records custodian. 
The appropriate officer of the college will make the designated records available within a reasonable period of time, but in no case more than 45 days after the request. 
Copies of records will be provided at the current prevailing cost at Midland College.

Accuracy of Records 
Any student having attended Midland College will have an opportunity to challenge and have corrected inaccurate, misleading, or inappropriate data through Midland College existing policies. The custodian of the record will summarize action taken.

General Information 
This is information which may be released to the general public without the written consent of the student. A student may request that all or part of the General Information be withheld from the public by requesting a privacy restriction on their record as indicated on the Admissions form. The following is to be included as General Information:

A) Name 
B) Date and place of birth 
C) Address 
D) Telephone 
E) Major field of study 
F) Number of hours currently enrolled 
G) Classification 
H) Participation in officially recognized activities and sports 
I) Weight and height of athletic team members 
J) Dates of attendance 
K) Degrees candidacy, degrees and awards received 
L) Most recent educational agency or institution attended 
M) Photographs that may be used in MC publications, videos or Internet

Authorized Access to Student Records 
As provided in PL 93-380, the following will be provided access to student's record without consent from the student and no record thereof will be maintained.

A) Officials, faculty, and staff of Midland College who have a legitimate educational interest in the student's record. 
B) Officials of other schools in which the student seeks or intends to enroll. The student is entitled to a copy of the record forwarded to the other institutions if she/he so desires. 
C) In connection with a student's request for or receipt of financial aid, as necessary to determine eligibility, amount or conditions of the financial aid, or to enforce the terms and conditions of the aid. 
D) State or local officials to which educational data must be reported. 
E) Legitimate organizations (ACT, CEED, EST) developing, validating, or administering predictive tests or student-aid programs. Such data is not to be released in any identifiable form and will be destroyed by the organization after the research has been completed. 
F) Accrediting agencies. 
G) To parents of an eligible student who claim the student as dependent for income tax purposes. 
H) To comply with a judicial order or a lawfully issued subpoena. 
I) Representation of the Comptroller-General of the United States, Secretary of BEW, administrative heads of educational agencies, or state education authorities. 
J) Emergency situations when the information is necessary to protect the health or safety of some person. All other individuals, agencies, or organizations which request or obtain access to a student's record must have prior written consent of the student involved.

Areas Which Maintain Student Records

A) Academic Records - Registrar’s Office 
B) Financial Records
1) Business Office 
2) Student Financial Aid Office

The Vice-President of Student Services is responsible for the 
supervision of student records and the implementation of this policy. 

Complaints concerning alleged failures by Midland College to comply with the requirements of FERPA may be addressed to:

Family Policy Compliance Office
U. S. Department of Education
600 Independence Avenue, SW
Washington , D.C. 20202-4605